Building Barcamp
http://s.barcampphilly.org/presentations/804
- Speaker:Your Organizers!
- Contact Info: @barcampphilly
- Description: Come chat with us about what goes into building an unconference like BarCamp: What #?, What Time? How many $$
- Format: Discussion
- Room: F70
- Time: 2014-11-15 12:15 PM
Basics
- Need a board!
- Chain of people interested in volunteering
- Reach out to folks
- It's not magic
- Can happen anytime anyone can put in the effort to do it
Team
Advice
- Start early as a learning experience
- Start earlier
- Ticket sales
- BC won't sell out until 8am the day before the event
Size
Model
- TL;DR: Started with O'Riley
- FooCamp
- Foo = Bar software reference
- Expensive
- Very very cureated
- Nice to have
- The heck with O'Riley, we'll start our own
- Hard to attend
- Forked to Barcamp
- Anyone can attend
- Started with no advance ticket sales
- Of the people, for the people
- No tracks
- No recruitment
- Board notion
- No one needs to ask for permission for the BarCamp trademark
- Vote with your feet
- Philly is one of the bigger ones
- Money is charged
- Guilt for paying but not showing up
- Didn't want to plan for 500 but only 300 showed up
- Sessions that promote products are discourged (but not banned)
- Theme is centered around the people who showed up
- It is an "anything you want to do" conference
- Feedback loop based on people who show up
- Trended in one way, encourages people to branched out
- BarCamp is subset of Unconference format
Logistics
- Start early
- Donated spaces
- IT department pays for security, housecleaning, chairs moved
- Food
- Look at how many tickets have been sold for estimates
- Caterers
- BACON
- Planned 2 weeks in advanced
Venue
- Logistics are weeks in advance
- Chaos can still make it work (staircases)
- Value is all in brininging community & energy to one place
- Not like you come to Warton any have them say "ABSOLUTELY"
- Example: come up to Coworking space
Spread the Word
- Make friends
- Spread the word
- Start spreading the word about what you want to see
- Encourage others
- 1600 person email blast
- How to give a talk as a first timer
- $15,800 2013 budget
- 5% signed off to external tax company
- $18,000 2014 budget
- $600 in bacon
- $13,000 in sponsorship
- Insurance is provided by space
- Taxes is paid with anything asociated with event
- Created an LLC to handle its own tax
- Don't stress money
- Money is NOT the object
- You could charge a high fee or find sponsorships
- Kickstarting? Why not!